How to Create an Association/League

Step 1: Set Up a Stakeholder Meeting

1. Identify Stakeholders:

   • Compile a list of individuals and representatives from communities interested in being involved in the new league.

2. Determine Meeting Details:

   • Choose a date and time for the meeting.
   • Select a location for the in-person meeting. Consider setting up a Zoom link for those who prefer virtual participation.

3. Draft the Invitation:

   • Send out invitations to all identified stakeholders, including meeting details and agenda.

Suggested Agenda Items for the Initial Meeting

1. Develop and Discuss League Executive Roles:

   • Identify and discuss roles for the League Executive, including:
     • President
     • Vice-President
     • Treasurer
     • Secretary
     • Registrar
     • Division Coordinators (for each age group involved in the league, such as U11, U13, etc.)

2. Ensure Community Involvement:

   • Discuss ways to ensure that each community involved in the league has a designated role and responsibility.

3. Develop/Discuss Constitution and Bylaws:

   • Review and create a Constitution and Bylaws for the league.
   • Some communities may have copies of the old 981 League Bylaws; these can be referenced. A quick search online will also yield many examples.
   • Softball Saskatchewan Bylaws may provide additional guidance.

4. Establish League Foundations:

   • Emphasize that while this process may seem straightforward, establishing these foundational elements will take time and will be crucial for the league's operation.

Step 2: Conduct the Meeting

1. Meeting Format:

   • While in-person attendance is encouraged, ensure that virtual options are available via platforms like Zoom to accommodate all interested parties.

2. Encourage Commitment:

   • The key focus of the meeting should be to secure commitments from communities to participate in the league and to identify reliable individuals who will contribute to its success.

Step 3: Follow-Up

1. Confirm Participation:

   • After the meeting, follow up with stakeholders to confirm their involvement and to gather feedback on the discussed items.

2. Establish Next Steps:

   • Outline the next steps based on the discussions and commitments made during the meeting. This may include setting up additional meetings, drafting documents, or assigning tasks.